SUGGESTIONS FOR BETTER DICTATION BUSINESS COMMUNICATION

SUGGESTIONS FOR BETTER DICTATION: Before you dictate prepare! Know your purpose. Visualize your reader and consider also your security that will listen to your oral message and transcribe it. Collect all material and facts you will need for the content of your message. Organization your thoughts. Prepare an outline  - with keep words or phrases. If you are answering a letter, you might jot main point in its margin. Set aside sufficient time so you are not pressured and are free from interruptions – especially if your dictation is directly...

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Dictating Procedure Business Communication

DICTATING PROCEDURES: Remember these key points in dictating are similar to the steps in making an oral presentation. 1 Identify the reader. 2 Determine the purpose of the communication. 3 Organize the idea to the presented, and 4 Outline the major and minor points to be covered in the dictation process. Of course, before you more forward with any of these four points, you should know to use the equipment how to step, erase, pause, and play back. But with that knowledge in mind, you can be the dictation process. Normally you will...

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Business Communication | Dictation

DICTATION: Managers may requires preparing letters, memos, circular or reports in performance of their managerial duties. These may be dictated to his secretary or stenographer. Dictation is an important job and every care is to be taken to ensure that dictation work has been done is an effective manner. The following suggestion that will help in effective dictation: 1 Try to speak very clearly. While dictating do not put candy chewing or cigarette in mouth. 2 Spell unusual words and names when using them for the first time . 3 If...

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Business Communication | Leadership

LEADERSHIP: Simply stated, leadership is the process  of influencing the behavior of others towards the attainment of desired goal or purpose in given circumstances. Leadership is a tools to get the desired work done through employees or subordinates. Leadership is majorly explained on the basis of influence of relation ships and motivational considerations. One methods of solving the problems of motivation is the effort to provides inspiring and effective leadership to the employee .The success of a manager is largely decided by the...

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Business Communication | Meeting

MEETING: Face to face Oral communication among groups of people is essential to certain phases of business. Message represent an important of segment of business communication, become meeting can often achieve results that would be difficult to generate by phone or letter. Purposive between two more people is a common definition of a meeting. A meeting can defined as gathering of three or more people sharing common objectives where communication (verbal and/ or written) is the primary means of achieving those objectives. A meeting is effective...

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Business Communication | Procedure Of Taking An Interview

PROCEDURE OF TAKING AN INTERVIEW: Following are the procedure to taken an interview. 1 WARM-UP PERIOD: The interviewer at the beginning of the interviewer should invite the candidates in a manner that is taking to his friend with a warm smile at his face with friendly tones of voice and he should welcome the applicant. 2 OUT LINE AND CONTENT OF THE INTERVIEW: After welcoming the applicant, the interviewer should start the interviewer taking on the subjects, he want about his starting with the back ground of applicant, job, activities,...

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Business Communication | Preparation For The Interviewer

PREPARATION FOR THE INTERVIEWER: The interviewer must bear in his mind the following points before interviewing. 1 HAVE A CLEAR PICTURE OF ORGANIZATION: The interviewer should know well his organization and have all the information for which is interviewing. 2 FAMILIAIRTIES WITH WORKING ENVIRONMENTS: The interviewer should also know the working conditions of organization in which the candidates have to under go. 3 REQUIREMENTS OF THE JOB: The interviewer should also know about the requirements of the job that is character,...

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Business Communication | Kinds Of Capitalism

KINDS OF CAPITALISM Capitalism , keeping , it past history in view , can be classified as under: 1.     Laissez faire capitalism 2.     Modified capitalism LAISSEZ FAIRE CAPITALISM Laissez faire is a French term meaning absence of governmental control over industry and business . This system of capitalism started off in Europe and the U.S amidst industrial revolution and came to an end in between the first and second world wars. During the period the system was quite free of any type of government interference...

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Business Communication | Interview

INTERVIEW: Interviews are face-to-face communication. It is a form of interpersonal Communication. Interviews are not just for job procurement. An interview is a conversation with a purpose . It includes all form of conversation i.e. speaking, listening and writing. The purpose for which interviews are carried may be as follows: 1 JOB INTERVIEWS: The job candidate wants to learn about the position and organization. The employers wants to learn about the applications abilities and experiences. Both hope to make good impression and...

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Business Communication | Purpose Of Listening

PURPOSE OF LISTENING: Listening serves a number of important purpose. It enables the listener to check on the accuracy of understanding what the speaker said. Beside the listener expresses acceptance of speakers feelings. Most important of all listening provides a chance to the speaker to explore his or her feeling and thoughts further. So it can be said that in listening we again new information and idea about different subject. As in a class room or listening makes us aware of floods of information about different subjects. By listening we...

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Business Communication| Essentials for Good Listening

ESSENTIALS FOR GOOD LISTENING: Listening is a skill that need to be mastered. Everyone cannot be a good listener. Once of the primary essentials for developing good listening skills is cultivation of a positive attitude. It is difficult to listen objectively to what the order person is saying if listening begins on a negative note. A positive inclination enables the receiver to be open to the suggestions and statement made by the sender. A closed mind and unwillingness to listen to reason or ideas the suggest a deviation form the norm, lead...

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Business Communication| Listening

LISTENING: Listening can be defined as the accurate perception of what is being communicated. Accuracy, it may be stated, is never 100%. Because of the differing perceptions of individuals, there are bound to be differences in understand the intent of the message. The process of listening is two-fold: 1       Decoding . 2       Giving an internal response to perceived message. DECODING. The process of decoding takes place as soon as the message reaches the receiver. At the time...

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Business Communication| Parts of a Speech

PARTS OF A SPEECH: Well-organized speech will usually fall into three distinctive divisions the introduction, main body of the speech and the conclusion. Each of these parts of the speech is important and servers a particular purpose that cannot easily be ignored. THE INTRODUCTION: As in written communication you start with salutation, being your speech with ladies and gentlemen or any other form depending on the audience. Speaker must keep his eyes on the audience. The speech introduction has two main purpose on is to create interest...

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Business Communication | Speech

SPEECH: Talks or speeches may range from few minute to an hour in length depending on the occasion. Some talks introduce new managers to employees or introduce distinguished guests. Some talks may be on the presentation of awards to people who have earned-recognition. You may be asked to welcome the visitors attending the organization. Long speeches may be delivered at regional or international conference. The subject matter of such speeches varies widely. Careful planning is needed for all types of speeches. It is as a result of careful planning...

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Business Communication | Types of Distribution Channel

b. TYPES OF DISTRIBUTION CHANNEL At the time of formation a business it is decided as to what channel of distribution is to be selected . That is, the proprietor will decide to act as wholesaler, retailer, broker , importer , exporter , sole agent , intender , or distributor .The channel selection depends on his experience , the amount of capital, and the type of products to be dealt in , and many other criteria. c. INTERNAL ORGANIZATION AND MANAGEMENT To run a business systematically and efficiently it is necessary to draw up a proper ...

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Business Communication | Oral Communication

ORAL COMMUINCATION Communication is a composite of speaking and listening. Honing skills is both these areas is absolutely essential if the communicator wishes to impress the receiver. The initial impact is made by the speaking abilities of the sender. Equally important is the ability to listen carefully. If the overall effectiveness of these two components is considered, it would be seen that the ability to listen rather than to speak fluently impresses more. The two activities, viz., speaking and listening, cannot be segregated. Both are closely...

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Business Communication | Noise

NOISE: Noise can be defined as a physical sound or a mental disturbance that disrupts the flow of communication as the sender or it perforce distracts the receiver . According to this definition . Noise can be classified into : 1.     Physical 2.     Psychological PHYSICAL NOISE Physical noise is that sound which emanates from the surroundings and hampers the listening process , e.g, while speaking on the telephone , disturbances might hinder the smooth , transmission of message or just at the...

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Business Communication | Introduction to Business

INTRODUCTION TO BUSINESS TYPES OF BUSINESS 1.   SOLE  PROPRIETORSHIP:  It is the form of business organization  that has only one owner who invests capitals in business and is fully responsible for his business  operations . He enjoys all profit and is responsible for the losses . 2.   PARTNERSHIP: It is the kind of business ownership with at least two co-owner and maximum twenty . Profit or Loss is divided prorate among partners . Partners enjoy certain rights , perform duties that must be honored. ...

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Business Communication | Barriers of Communication

BARRIERS OF COMMUNICATION An activity as complex as communication is bound to suffer from setbacks if conditions contrary to the smooth functioning of the process emerge . They are referred to as barriers because they create impediments in the progress  of the interaction . Identification of these barriers is extremely important . According to the role observed by the two participants, let us categorize the barrier as: .  Sender – oriented . Receiver -oriented SENDER-ORIENTED BARRIERS Sender-oriented barriers could be voluntary...

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